How Important Security Is For Your Conference Calls and Virtual Meetings

keyboard-laptopNow more than ever virtual meeting software has become a must-have for every household. Whether as a lifeline to the outside world for business or personal use, people everywhere are depending on two-way communication technology to connect.

Educators are relying on conference calls and virtual meetings to align with the admin about evolving curriculums to create lessons and learning plans for students. Medical practitioners are using online meeting services to provide immediate support and diagnostics. Families are counting on secure video conferences to stay in touch with loved ones near and far.

With a sudden change to how we approach technology in everyday life, many points of contact once done in person have now become virtual. That being said, such an influx of traffic brought online could make you vulnerable to security threats. So how can you get a better idea about the confidentiality of your meeting and how it affects you?

Virtual Meeting Security

It doesn’t matter if you’re chatting with family or discussing sensitive corporate information to a remote client. A high-level secure call experience that safeguards your personal data and information, as well as your meeting’s content should be expected.

computer-manWhen engaged in a conference call, you want to be assured that security issues like the threat of unwanted visitors, “Zoombombing” and camera hacking are minimized, or made a non-issue.

Lower security risks while maximizing connection when you choose technology loaded with reliable features that provide peace of mind every time you engage online.

More than ever, people need to feel confident about the technology they use every day when running a business and staying in touch with the community from home.

How to Secure Video Conferences

To ensure that the use of video doesn’t open you up to vulnerability or make you a target for unwanted visitors, empower your video conferences with features that establish a safe connection while also implementing best practices.

Most likely, your web conference usage will go back and forth between conference calls and video conferencing depending on the nature of your meeting. Audio calls serve a purpose, but with video as the alternative to actual face time, more and more, it’s becoming the go-to solution for adding a touch of humanity to the meeting.

Some best practices include:

  • Make Sure Password Protection is in Use
    One of the best defenses from unwanted visitors while in a virtual meeting is to use an access code. When they are automatically generated, ensure it’s at least 7 numbers and that it isn’t regularly used over and over again.
  • Lock Your Meeting
    Create a secure online meeting environment and engage the lock meeting feature once all participants have arrived.
  • Educate Hosts
    Anyone hosting a conference call should be aware of basic steps and etiquette regarding cybersecurity – regularly changing passwords, muting participants before entry, only giving hosts recording privileges, etc.

As a host, you are in control of who is allowed into the conference call with an online meeting room. If the purpose of the meeting is sensitive or considered a “high-risk call,” you have the power to identify all callers and then lock the call. You can also issue one-time access codes for an extra layer of protection.

Upgrade to a paid plan with to enjoy these features:

laptopOne-Time Access Code – Every FreeConference account comes with a unique access code suitable for all conference calls. Go the extra step with a One-Time Access Code that gets issued before every meeting and expires after every meeting.

Meeting Lock – Once your meeting is in full swing, as the host, you can engage the Meeting Lock to ensure that the current participants active are the only participants active. If a late-comer arrives or you want to add a last-minute participant, they will be required to ask permission after the host grants access.

These are just a few of many security considerations taken into account.

How We Protect Your Information

When you choose, you are trusting that your data and personal information are held in high regard. These valuable assets are never used, sold, or distributed outside of the service, nor to third parties. Account information and identity is safely stored and encrypted.

We have implemented a range of security procedures including physical, electronic and procedural processes to protect against unauthorized access, use, modification, destruction or disclosure of your personal information. For more details, you can find information here or contact our team.

Our Commitment to Privacy and Security

Our approach to privacy and security starts with a product that has taken the measures to address security issues in advance and include these aspects into the product. Users aren’t required to set up or worry about technical logistics, as FreeConference has already been configured to protect your valuable assets with safe customer-facing features, and backend network and information security procedures.

As a pioneer in teleconferencing solutions for both business and personal use, is committed to protecting your identity, data and account information, and defending against cybersecurity threats by staying on top of the industry’s latest advances in network security technology.

Your conference calls and video conferences are fortified with security features that enable uninterrupted discussions for better communication. Enjoy a range of other free features too, including screen sharing, document sharing, and an online meeting room. Check out all of our plans here.