Meeting minutes are like dishes in your kitchen. If you don’t clean one dish as you use it, the world doesn’t fall in, but never doing the dishes will grind your kitchen to a halt.
You can get away with ignoring taking meeting minutes sometimes, but the best solution for organizations is to find an easy way to take meeting minutes.
- Don’t let them pile up!
Any volunteers? No?
Luckily, just as automatic dishwashers have made clean kitchens more common, free web conferencing and free conference calls over the cloud have streamlined minute taking to a few mouse clicks.
The secret is to use conference call recording, a well-known feature available when using conference call technology, which is growing in popularity as web conferencing gradually takes over from sit-down meetings.
First, use recording to take audio & video meeting minutes.
Saving staff time and travel expenses are the reasons most people think of when deciding to upgrade from the inefficiency of sit-down meetings to the convenience of free web meetings and conference calls, but another big advantage of web conferencing is the way a transcript can be generated automatically, without anyone having to take their concentration away from sharing information or making decisions.
The way this is done is by using several simple conference call features. After all, to paraphrase Buzz Lightyear, web meetings are just “conference calls with style.”
First up is two very popular features: conference call recording and the video recorder. With one click of a mouse, you can have the audio and/or video recorded, which is automatically saved in your past account details, accessible and searchable within minutes of your meeting is complete.
The recordings are very useful after your meeting. They can be:
- sent out attached to a short meeting summary of decisions or action items
- posted on a website for those who couldn’t attend
- saved for reference
The video recorder can be particularly handy when you are video conferencing, especially if there is a “presentation” element. It captures your entire meeting including screen share, whiteboarding, chats and even document presenting. These video recordings can be used to generate webinars that can be posted on your website or you can even stream live to YouTube using the live stream feature right from your FreeConference.com online meeting room!
Next, FreeConference.com automatically transcribes your recordings.
Powered by artificial intelligence FreeConference.com automatically takes your meeting recordings and transcribes them into readable text in within hours. You can now search your conference recordings like you would your email to instantly pinpoint the precise time and what exactly was said! Better yet, you can search your meeting history and find the meeting (or meetings) when a specific subject, date, contact or anything else was mentioned All transcripts are stored securely in your meeting summary, along with the recording and all other meeting content.
Auto transcripts are included with all paid plans starting at just $9.99/ month.
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Lastly, have your recordings professionally transcribed.
Video, audio and free screen sharing data all make great meeting notes using call or video recorder, but there are times when a professionally written transcription in a Word document is what you really need. Professional conference call transcription is where your MP3 file is automatically sent to a typing service that will convert it into a Word document.
This format of meeting minutes is very handy as a legal record for associations, lawyers, or any organization. The feature is even used by writers, too, either in story conferences or for speechwriters like spiritual leaders, who record their sermons as delivered and then use the notes to improve their style. Then lawyers can also design AmazeLaw Lawyer Websites for a wider reach of clients.
Gone are the days when meetings had to include a stenographer to take down every word.
Brains are expensive. Good brains are even more expensive.
The most productive and efficient way to use brains in an organization is to free them up from drudgery so they can share information better and build better decisions. Recording your meetings and transcribing them for later is the easy and efficient way to generate meeting minutes without any hassle!
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